Notion works great internally… until clients are involved
You've built the perfect system in Notion — project trackers, meeting notes, file libraries, internal comments.
But when it's time to share with clients, you hit a wall:
Public links feel too exposed
Anyone with the URL can view everything. No login, no control.
Filtered views aren't actually secure
Clients can change filters and suddenly see data from other projects or clients. Notion has no row-level security.
You can't let them share or collaborate safely
Without risking they'll stumble into content meant for internal eyes only.
Creating separate workspaces per client?
Now your data is scattered across multiple places and impossible to maintain.
Notion wasn't built for this. You need something between "share the whole page" and "build a custom client portal from scratch."
A permission layer on top of Notion
Portalize connects to your existing Notion databases and creates isolated, secure portals for each client.
Clients log in with their own credentials
No more public links. Each client has a unique account tied to their identity.
You define client-safe views
Create views from any Notion database. Choose which fields are visible and how data is scoped to each client.
Data is scoped server-side
Clients never query your Notion databases directly. Data is filtered and scoped before they see it.
Safe by default
Portals are read-only by design. Clients see what you share — nothing more.
What doesn't change:
Portalize sits on top. Notion stays your source of truth.
How this is different from what you've already tried
| What you've tried | The problem | How Portalize solves it |
|---|---|---|
| Public Notion links | Anyone with the link can view. No login, no privacy. | Every client logs in. Access is tied to their identity. |
| Notion Guest accounts | Clients can navigate to other pages, see edit history, access underlying databases. | Clients never touch your Notion workspace. They access a controlled view. |
| Duplicate workspaces per client | Data scattered everywhere. Maintenance nightmare. | One Notion workspace. Data is scoped server-side per client. |
| Super / Notion-to-website tools | Makes things look nice, but doesn't solve permissions or multi-client access. | Built specifically for multi-client access with server-side data scoping. |
| Building a custom portal | Weeks of dev work. Syncing issues. Ongoing maintenance. | Connect in minutes. Syncs automatically. We handle the infrastructure. |
Simple, Transparent Pricing
Start with a 14-day free trial. No credit card required. Cancel anytime.
Starter
≈ $5.80 per client / month
For solo consultants testing Portalize
- Notion-powered client portal
- Client-safe views
- Passwordless authentication
- Email notifications
- Email support
Professional
≈ $2.45 per client / month
Best for most agencies
- Everything in Starter
- Up to 20 clients
- 3 portals included
- Custom branding
- Client preview mode
Agency
≈ $1.58 per client / month
For high-volume agencies
- Everything in Professional
- Up to 50 clients
- 10 portals included
- Custom domain support
- Remove "Powered by Portalize"
- Audit log (client last seen)
- Priority support
Need more than 50 clients?
Unlimited clients & portals, SSO, SLA, and dedicated support.
All plans include 14-day free trial • No credit card required • Cancel anytime
Everything Your Agency Needs
A complete client portal solution built for agencies who use Notion
Real-Time Notion Sync
Automatically sync projects, tasks, and documents from your Notion workspace. No manual updates needed.
Custom Branding
White-label portals with your logo, colors, and custom domain. Make it truly yours.
Passwordless Authentication
Secure, passwordless login for your clients. No passwords to remember or reset.
Automated Notifications
Notify clients automatically when new projects, tasks, or documents are added.
Multi-Client Management
Manage unlimited clients from a single dashboard. Each gets their own isolated portal.
Enterprise Security
Bank-level encryption and role-based access controls.
Get Started in Minutes
No complex setup. No technical knowledge required.
Connect Your Notion
Link the database you want to share (projects, files, invoices, etc.). Portalize reads the structure — you stay in control.
Create Client-Safe Views
Pick which fields are visible. Define how rows are scoped to each client (by name, email, or custom property).
Invite Your Clients
They get login credentials and access their portal. No Notion account required. No risk of seeing other clients' data.
Loved by Agencies Worldwide
"I was using separate Notion workspaces for each client. It was a mess to maintain. Portalize lets me keep everything in one workspace while each client only sees their data."
Sarah Johnson
Creative Director
"Public Notion links felt too risky for client work. Now each client has their own login and sees only what's scoped to them. Game changer."
Michael Chen
Consultant
"I tried Notion's Guest feature but clients could navigate to other pages. With Portalize, they're in a controlled environment — they see exactly what I want them to see."
Emma Williams
Agency Owner
See Portalize in Action
Experience a live demo portal and see how your clients will view their projects.
View Live DemoReady to Elevate Your Client Experience?
Join hundreds of agencies using Portalize. Start your 14-day free trial today.
No credit card required • 14-day free trial • Cancel anytime
Frequently Asked Questions
Do clients need a Notion account?
No. They log into Portalize directly using passwordless authentication.
Does this change my Notion workspace?
No. Portalize reads your data but doesn't modify your workspace structure.
Can I control what clients see?
Yes. Portalize uses client-safe views that define which fields and rows are visible. Each client only sees data scoped to their identity.
What if I update something in Notion?
Changes sync automatically to the relevant client portals within minutes.
Is this secure?
Yes. Data is scoped server-side before clients see it. Clients never query your Notion databases directly — they see only what you've defined in their views.
Is the portal read-only?
Yes, by default. This ensures safety and prevents accidental exposure. Interactive features (commenting, uploads) are planned for future releases.
How is this different from sharing a public Notion page?
Public pages have no authentication and anyone with the link can view them. Portalize requires each client to log in and only shows them data scoped to their identity.
Why not just use Notion's Guest feature?
Notion Guests can still navigate to parent pages, see underlying databases, and potentially access other clients' information. Portalize creates a controlled environment where clients see only their scoped views.
How do I scope data to each client?
When creating a view, you define which field identifies the client (typically a 'Client Name' or 'Email' property). Portalize automatically filters rows to show each client only their data.
Looking for client portal login?
Visit your agency's portal URL (provided by your account manager)